Executive Assistant & Office Manager

Veda is the DeFi engine powering financial apps enabling platforms to seamlessly create on-chain yield products. Our mission is to unlock DeFi for the world by providing seamless, enterprise-grade integrations for modern finance, with a team passionate about DeFi and dedicated to our work.

Role:

We’re seeking a proactive and highly organized Executive Assistant & Administrative Coordinator to support our three co-founders. This role is essential in keeping our leadership team focused on strategic priorities by managing day-to-day operations, communications, and administrative workflows.

The ideal candidate thrives in a fast-paced startup environment, demonstrates excellent judgment in handling sensitive information, and brings structure to a dynamic workplace.

This is an on-site role requiring at least 3 days a week in our Dumbo, Brooklyn office.

Key Responsibilities:

Executive Support

- Manage complex calendars and schedule meetings across multiple time zones.

- Coordinate domestic and international travel (flights, accommodations, itineraries).

- Track receipts and process reimbursements.

- Draft, proofread, and manage correspondence on behalf of the co-founders.

Administrative & Operational Support

- Organize and maintain digital files, records, and knowledge bases.

- Take meeting notes, track action items, and ensure timely follow-up.

- Support onboarding of new team members and contractors.

- Assist with account setup, compliance documentation, and invoice tracking.

Communication & Coordination

- Serve as a point of contact between co-founders and internal/external stakeholders.

- Manage inboxes and communication channels for efficient correspondence.

- Coordinate across teams to align priorities and keep projects on track.

Compliance & Finance Support

- Assist with compliance documentation and reporting.

- Track and organize invoices, contracts, and related documentation.

Preferred Experience & Skills:

- Prior experience supporting senior executives, ideally in a startup or fast-paced environment.

- Strong organizational skills with attention to detail and follow-through.

- Excellent written and verbal communication skills.

- High level of discretion and judgment when handling confidential information.

- Proficiency with productivity tools (Google Workspace, DocuSign, HR platforms, invoice management systems).

- Comfortable navigating compliance and operational processes.

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