Personal Assistant

Job Description

We are looking for an intelligent, motivated, and highly organized Personal Assistant. This role will provide secretarial, confidential, and professional support (accounting preferred) to the C-level executives, streamlining their personal and professional lives. The position requires strong organizational skills, a service-oriented mindset, and flexibility to handle diverse challenges. As a dedicated and diligent Personal Assistant, you will understand executive preferences, learn their thought processes, and develop problem-solving skills. This role will report directly to the executives.

 

Responsibility

• Handle a wide range of personal or family-related matters
• Manage expense claims, calendar arrangements, logistical support, and book and arrange domestic or international travel
• Effectively prioritizes the needs of the executive follows up on ongoing activities and processes, and provides reminders of deadlines
• Researches and assembles information and materials on a wide range of topics, including but not limited to business, tax, and law-related matters (such as relevant policies, procedures, and regulations), presenting findings and recommendations
• Coordinate with internal and external parties, liaising between agencies, government departments, and entities outside the organization
• Assist with other support needs

Qualifications

• Bachelor's degree from a recognized institution is preferred
• Ability to adapt within a fast-paced environment
• Strong attention to detail, highly proactive and efficient in planning and execution
• Strong sense of responsibility, and very high level of integrity
• Excellent ability to maintain confidentiality and handle sensitive information with discretion
• Good organization, written and verbal communication skills in Chinese
• Fluent in English is a plus