Executive Assistant (Mental Health Practice)

Position Overview:

We are seeking a highly organized and detail-oriented Virtual Assistant to provide administrative and organizational support. The ideal candidate will excel at following instructions, managing a variety of 1-off and recurring tasks, and maintaining clear and consistent communication. You will be instrumental in helping streamline operations and support the ongoing needs of our growing team.

Key Responsibilities:

● Administrative Support:

○ Execute a wide range of one-off administrative tasks as assigned

○ Calendar management, scheduling, and meeting coordination

○ Document formatting, data entry, and basic research

● Organizational Systems:

○ Create, maintain, and improve organizational systems in Notion and Google Drive

○ Manage shared team documents and dashboards to ensure accurate and up-to-date information

○ Track and follow up on outstanding tasks across departments

● Project Support:

○ Collaborate with team members on task tracking and status updates

○ Ensure follow-through on delegated items and action items

○ Prepare summaries or briefings as needed before meetings

• Proven ability to follow instructions precisely and consistently
• Strong organizational and time-management skills
• Previous experience in an administrative or virtual assistant role preferred
• Comfort with digital tools and cloud-based platforms
• Excellent written and verbal communication skills
• Self-motivated and proactive with a keen eye for detail

• Notion – for task tracking, documentation, and internal systems
• Hubspot – for CRM and communication tracking
• Google Suite – for email, calendar, drive, and document creation

• This is a remote position with flexible working hours
• Expectation of a weekly 1:1 meeting with the direct manager for alignment and updates
• Must be available to communicate and respond to requests in a timely manner during core business hours

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM